When recovering from a disaster, it’s crucial to have someone in your court who understands the process — similar to how wedding planners makes weddings go more smoothly, accountants ease the complex process of filing taxes, or real estate agents help make negotiations when buying a house more navigable. Continue reading
What would you do in a storm to help your neighbors? The team at Recovers.org is pleased to announced the launch of the Helpful Neighbor Campaign. By visiting http://Neighbor.Recovers.org signing up with your zipcode and email, you are pledging to be just a little bit more prepared. For each participant in the campaign, the team at Recovers will donate $1 to Hurricane Sandy recovery, up to $5,000.
Recovers co-founders Caitria and Morgan O’Neill took a quick trip to New York City this weekend to attend and accept an award at the 2013 Women in the World Summit. The summit, now in its 4th year, brings together lady-changemakers from all over the world to discuss issues of importance to people everywhere. These are women fighting crime, challenging poverty and building stronger communities.
We were honored and humbled to have been included as awardees of this year’s Mother of Invention Award and $50,000 grant for development. Both the grant and the recognition will help our organization expand and assist many more communities preparing for and recovering from disasters.
At the summit, we announced the launch of the new Helpful Neighbor Campaign. By visiting the site and signing up with your zipcode and email, you are pledging to be just a little bit more prepared. For each participant in the campaign, the Team at Recovers will donate $1 to Hurricane Sandy recovery, up to $5,000.
Low vacancy, so many homeless people, beautiful old buildings, shuttle busses to silicon valley… and warning, I’m going to talk about earthquakes. If it gets scary, stick with me: there’s good news at the end, ways to better understand the specific risks facing San Francisco, and some easy places to start.
Let’s Talk Numbers
After the 1989 Loma Prieta earthquake, 11,500 Bay Area housing units were uninhabitable. If there was an earthquake today, the current estimate (from Spur) is that 25% of SF’s population would be displaced for anywhere between a few days to a few years. However, San Francisco’s top shelter capacity can only serve roughly 7.5% of the overall population. And that is only for short term stays in places like Moscone center. So where would the remaining 17.5% of the population go?
1. Some people may decide to leave the city and start over somewhere else (something called “outmigration”, which is not ideal for the economic health of a city).
2. And some people take longer term housing in vacant units around the city. But this is particularly tough in SF because vacancy is currently at an all time low of about 4.2% vacant units.
3. This brings us to the most ideal scenario: staying put. Something referred to in the emergency management world as “shelter-in-place.”
What is Shelter-in-Place?
Shelter-in-place is “a resident’s ability to remain in his or her home while it is being repaired after an earthquake — not just for hours or days after an event, but for the months it may take to get back to normal. For a building to have shelter-in-place capacity, it must be strong enough to withstand a major earthquake without substantial structural damage. [...] residents who are sheltering in place will need to be within walking distance of a neighborhood center that can help meet basic needs not available within their homes.”
In your community, are there any plans specific to evacuating disabled individuals?
In New York City, the answer is no.
What’s The Problem?
New Yorkers are in federal court arguing that the city needs disaster evacuation planning specifically for the disabled. Numerous complaints were received after Hurricane Sandy by disabled residents who were unable to access evacuation vehicles, shelters, or resources. According to the CDC, this is a widespread issue, as about 50 million Americans, or roughly 20% of the population have disabilities or access needs. It is clear that disabled individuals may need special consideration during evacuation and recovery. So why aren’t we building their needs into disaster planning? And what can you be doing as a resident or government official to help?
How Can Recovers Help?
BCLC’s Richard Crespin writes about challenges in post-disaster corporate giving and local organizational efforts. Read the original article here.
In eighth grade I had to pick an independent study project. It was the ’80s, the dawn of the Reagan Revolution, and it was cool to emulate Family Ties’ Alex P. Keaton (ok, maybe not cool, but cool enough for me), so I picked investing. This was before online brokers, before E-Trade, even before the Internet, so my dad took me down to the local Sears. That’s right. Sears. For some reason Sears had decided to offer financial services, so the local office of Dean Witter was squeezed between the lay-away desk and the lawn mowers.
As I sat there, a kindly man in shirtsleeves and a tie explained capital markets. Brokers like him earned their money by knowing who wanted something (the buyer) and who had it (the seller). He served not only as an intermediary, but he understood the goals of each party in order to ensure the trade was successful for both. That, in short, is what any good broker does, be they real estate, stock, or disaster brokers.
Wait. Disaster brokers? Do such things exist? No. But they should. Institutional and cultural barriers undermine the ability of businesses, governments, and NGOs to work together to rebuild after disasters. “Disaster recovery outcome brokers” could overcome these barriers.
A few weeks ago I helped the Business Civic Leadership Center (BCLC) lead a Business Delegation Tour of the communities damaged by Hurricane Sandy. We met with every local government, local chamber, and local business leader we could find in the boroughs of New York and up and down the Jersey Shore. In every meeting, the businesses on the tour would ask, “Whaddya need?” and the local leaders would say, “Whaddya got?” After a back-and-forth it became apparent that neither side really understood the needs of the other.
This is a classic brokerage situation: unmet needs on one side and resources in search of effective deployment on the other, compounded by a “language barrier” and a “time barrier.” The language barrier arises when NGOs don’t know how to express their needs in discreet work packages (send me 10 accountants to Union Beach on Wednesday and 100 cases of work gloves to Hoboken on Thursday) and the time barrier comes in when businesses with hard resources (people, money, products, services) have very limited management resources (executives capable of triaging and making decisions about where to deploy them).
It’s very similar to the challenge many of us face when picking investments. Assuming we’ve got the money, we lack the time necessary to learn about the markets and the different investment possibilities. Enter your friendly investment broker. This situation recurs after every disaster, which is why we need effective “disaster recovery outcome brokers.”
In his paper, “Can Government Work Like OpenTable,” my friend and colleague Frank DiGiammarino uses his insights from running Recovery.gov for the Office of the Vice President to lay out a new model for how public-private partnerships could work. In his words, “As a global society, we’re at a cross roads. Government resources are increasingly diminished, yet our problems are more complex. If the public sector wants to break its beurasclerosis it needs to understand and embrace new ways of doing things… like Kayak, Hulu, and yes OpenTable [which] all exist to sort through huge amounts of data to deliver an individualized outcome.”
Similarly, after a disaster, the needs are hyper-local (varying from town to town, even block to block) and in unstructured datasets like social media or separate databases, but the resources to solve them live inside of institutions, like governments and big businesses, who are used to structured data and detailed processes. What people need in Union Beach, NJ differs vastly from what people need in Hoboken, NJ — much less what they need in Staten Island, NY. Knowledge about those needs exists, but only at the very local level. And the NGOs and governments that have it use different databases, if any. For businesses to respond to these localized needs they need to get them in work packages that they can easily access, so that they can assign resources to them using only a very small amount of management time.
As an example, immediately following the storm, I briefly sat in the FEMA Operations Center. A call came in for temporary housing. Racking my brain for atypical sources, since all the typical ones were either underwater or already engaged, I came up with real estate management firms. I called one of the largest. They said, “Love to help, but we manage office space. We can’t convert that to housing. Sorry.” Weeks later, I relayed this story to a local NGO in New Jersey. The poor woman’s head nearly exploded in frustration, “Argh! We needed office space for staging areas!” She hadn’t thought to ask for office space from businesses, and even if she had, chances are slim that her request would have surfaced to me in DC.
Now, it is true that systems like Aidmatrixexist and act as big spreadsheets in the sky for cataloging needs, especially for product donations. Those systems have their own advantages and disadvantages and smart people are hard at work trying to improve them. But even those plans won’t address several core challenges.
First, at a basic level, we need systems for dealing with services, skills-based volunteers, and directed cash donations. To deal with part of this challenge BCLC has partnered with National Volunteer Organizations Active in Disasters (NVOAD) to launch a Disaster Recovery Aid Portal for these specific needs. More fundamentally, however, we also need a bit of rapid human intervention. My Dean Witter broker, back when I was in eighth grade, did more than just match cells on a spreadsheet. He helped broker high-value relationships by understanding both the buyer’s and seller’s needs. The same thing is needed for disaster recovery and rebuilding. The BCLC/NVOAD portal will do some of that by inserting an actual human being into the posting/matching process to ensure the needs from NGOs and governments are expressed in a way that a company can respond to.
We also need a broader conversation about the role of businesses in disaster rebuilding and recovery. It has become increasingly common practice for companies like UPS and FedEx or Walmart and Target to embed in emergency management operations centers so they can coordinate with the governments and bring their supply chains to bear immediately following a disaster. That kind of partnership needs to extend beyond immediate relief efforts and security issues (so called “first response”) to the medium-term issues of rebuilding and long-term recovery (“second response”). Doing that will help breakdown several cultural and institutional barriers that currently impede long-term recovery.
On the cultural side, many people in NGOs and governments inherently distrust business. Part of that is inherent to their position: they have to keep potential vendors at arm’s-length to avoid compromising the procurement process. But it also comes from a knee-jerk suspicion of the motives of the private sector. On the other side, businesses, like the rest of us, have short attention spans. While they’re willing to open their wallets in the immediate aftermath, once things leave the front page, their interest and giving often wanes. Which is a shame, because if anyone has the know-how to solve these long-term issues, it’s business. We need to simultaneously better educate NGOs and governments on how to work with businesses and raise awareness among companies of the roles they can play in a long-term solution. Governments and NGOs shouldn’t be naïve in selecting partners, as there will always be bad actors, but they need to learn how to separate the good from the bad. And businesses need to give smarter, focusing their resources on the problems they can uniquely solve.
Disasters, like many other problems, are beset by silos. Government agencies work in their lanes, NGOs in theirs. Businesses, same story. “Outcome brokers aren’t slowed down by silos. Instead, they’re focused and designed to solve problems,” says Frank DiGiammarino. An outcome broker for disaster recovery would cut across these different sectors and craft hyper-local solutions, drawing on the vast institutional resources from each.
I haven’t cracked the code on what an outcome broker would look like for disaster recovery, but drawing on lessons from other models, here are some attributes:
- Cross-sector governance. The major parties — businesses, governments, and NGOs — need equal seats at the table. A study by the Center for Strategic and International Studies (CSIS) pointed out that the US federal government still comes to the table in public-private partnerships (PPPs) with the mentality of “my wallet, my rulebook,” meaning that as the major funder it calls the shots. The CSIS report calls for a “catalytic checkbook, dynamic rulebook” model, where the government pitches in the starter capital and adjusts its rules to the situation. For outcome brokers to emerge, that mentality needs to spread.
- Access and analysis of large data sets. What makes the Kayak or OpenTable model work is those companies’ability to use localized data and customize it for easy use. I often hear problems of data security and confidentiality as barriers to data sharing in PPPs, but I can think of few more competitive environments than restaurants and travel. If Kayak and OpenTable can figure out how to get competitors to safely share information, so should we.
- Integrated operations. Beyond overall governance and access to data, we also need integrated day-to-day operations. I recently interviewed a broad set of business leads responsible for their companies’ management of PPPs. Almost every one of them mentioned the importance of integrated day-to-day operations as the key to their success or lack thereof. Without trust and good working relationships at the ground level, things fall apart, even with intense backing from executive leadership.
I hope these principles can start a new conversation. Recovery and rebuilding will always be hard. But it doesn’t have to be as hard as it is today. By shedding light on these principles I hope outcome brokers will emerge who, like my old Dean Witter stock broker, will understand the needs of all sides and break through the cultural barriers, institutions, and data to find tailored solutions to hyper-local needs.
Hi! I’m Caitria and I’m going to walk you through purchasing and storing emergency supplies. This is a very basic list – you can always add more items specific to your area or family. Suggestions? Let us know in the comments!
First - take a deep breath and relax. You do not have to run to Walmart and buy every bit of emergency gear that they stock. Getting your household and neighborhood ready for an emergency can be a more gradual process, completed in small tasks. I’ll tell you what you might need, and you can plan to pick it up on your next shopping trip.
- Water. You should have at least 3-5 gal/person in your house for longer power outages. This can be a case of water, a tank, a few gallon jugs in the basement, or even a waterbed. I keep two 5 gal containers of water in my shed, and change the water every six months.
- Food. You should have at least 3-5 days of food per person/pet in the house. Store nonperishable food that doesn’t require cooking (canned fruit, vegetables, peanut butter, jelly, crackers, canned soups, beans, baby food if you have an infant) and a non-electric can opener. Try to get something familiar rather than expensive dehydrated food you aren’t sure you’d like to eat. I keep a case of beans, a case of soup, and an extra tub of dog food from Costco in my shed.
- Flashlight, Batteries and Candles. When you are Ready and the power goes out, it can be fun! I have a big yellow flashlight that slides out to a lantern and a few boxes of plain taper candles. Thomas and I bought both on Amazon, and I keep them in the cabinet over the sink.
- First aid kit and Prescriptions. I’ll write a longer post on this and link it soon. You can get a basic first aid kit at most drugstores, online, or at Walmart. I added a whistle to signal for help, and we keep it under the sink. If you have prescription medicine, have 3-5 days worth on hand at all times.
- Tools. Have a wrench or pliers to turn off the gas valve and other utilities. You can also have plastic tarping and duct tape on hand if a window breaks. Thomas’s tool bucket is outside in the shed, and the duct tape is over the sink.
- Information. Having important information printed and in your wallet is very important! Ready.Recovers.org helps you assemble the information and phone numbers you might need, and print a wallet sized or full page sheet. For example, having my insurance claims phone number on hand can help me call in for help even if I leave the house for shelter. I created an emergency profile on Ready.Recovers.org, and you can too!
Whew – that’s it. I spread out these purchases over about 2-3 weeks and just added the items to my regular grocery lists. Do you have advice or tips for other readers? Put your suggestions below!
Learn more about emergency preparedness and create a profile at Ready.Recovers.org ! Questions and comments? firstname.lastname@example.org. Image credit to Noun Project.
How to Forward Your Mail to a Temporary Address
In the wake of Hurricane Sandy and other recent natural disasters, homeowners have had to become more aware of the need for disaster preparedness, education and their own community’s crisis response protocols. It’s possible that your community or home could be severely impacted by a disaster, and that you’ll need to find temporary housing if one occurs. Securing shelter and making sure your family is safe is one of the most critical considerations when you’re displaced.
If the unthinkable happens and you need to find temporary housing, it would be nice if you could stay on top of important mail such as bills, insurance forms and health correspondences. This is easy when you file a temporary change-of-address with the United States Postal Service (USPS).
Temporary Change of Address
Before moving to your home, it’s likely that you changed your address with the official USPS website to ensure delivery of mail to your new address. When you’re forced to relocate due to a disaster or need to move to a temporary address, USPS offers a temporary change of address as an option. This means that USPS forwards your mail to the new address for as long as needed up to 60 days. Just as with a permanent address change, this can be done several ways:
- Online: The easiest and most convenient method, this requires $1.00 verification fee with a valid credit card. (USPS electronically verifies the information you entered with the bank that issued your card. This is done to verify the address you provide matches the address record for your card.)
USPS offers information about the temporary change-of-address process and answers questions on their website FAQ.
Other Ways to Change Your Address Temporarily
Depending on your situation or your temporary housing setup, you might not have Internet access to complete a temporary change of address online. Check out these four other options:
- By phone: This also requires the $1.00 verification fee.
- In-person: Do this at the nearest post office.
- By mail: You can mail the change-of-address card to any branch location.
- Via a mail carrier: Hand your completed card to any mail carrier.
Disaster response personnel and designated volunteers may be able to assist you in completing the mail forwarding, as most have specific knowledge to help disaster victims accomplish “normal” routine tasks during a crisis. Completing a temporary change-of-address form and assuring your mail will be forwarded is one thing that will make temporary displacement a bit less stressful.
Post by Nancy LaFevre for MyMove.com. MyMove.com is the place for stress-free moving. Visit us for a free customizable moving checklist, tips and hand-picked deals to make your move more affordable and less stressful.
Creating new standards in disaster recovery
We would like to thank every one of you for your support throughout 2012. In the past year, the team at Recovers launched software for 12 communities, saw nearly 30,000 accounts created, and helped local organizers meet hundreds of reported needs. We’d like to take a moment to look back at the lessons we have learned this year.
A strong start
Our small team began working with disaster stricken communities across the United States nearly one year ago to design a better community toolkit. We believe that every community member has the right to help put their city back together, so we built tools for volunteer, donation and case management that anyone could safely use. The first version of this software was finished in April of 2012 and launched the same day in North Texas to aid a tornado recovery effort. Our site was able to gather $30,000 in donations in the first four days and captured the goodwill of more than 500 donors and volunteers.
More recently, after Hurricane Sandy our software was used in four neighborhoods of New York City to post important information and collect donations, volunteers, and needs. The software captured the goodwill of over 20,000 volunteers and donors, and helped organizers meet hundreds of needs. This database of resources can now be used in the long term recovery effort to rebuild the communities and meet the needs of those affected.
“We wouldn’t have been nearly as effective in helping people if it hadn’t been for the Recovers software.”
- Cooper Taylor from Forney, Texas
What we’ve learned
While our primary focus when launching software post-disaster is assisting the community, these “stress tests” in disaster zones teach us valuable lessons about recovery. We’re sharing a few of the most interesting points we’ve discovered this year.
1. The Remote Volunteer Organizer
Since the Recovers databases can be accessed anywhere via Internet, people from around the US can participate in local recovery efforts. Volunteers from groups like NPower and Occupy Sandy have directly helped by searching the databases and matching need with aid in their communities.
As things return to normal, and local volunteers return to work, we are seeing the power of these remote organizers. They can easily stay involved for longer, by spending just an hour or two at home in the evenings matching requests for help with available resources. Months after Hurricane Sandy, volunteers continue to meet reported needs.
2. Analyzing Disaster Data
Data from the Hurricane Sandy recovery effort revealed interesting information. First, 70% of all volunteers and donors that registered using our software occurred in the first 5 to 6 days after the Hurricane struck the city. The Recovers system was able to capture all of this initial interest which can now be used in the remainder of the recovery effort. If no system was in place, all of this goodwill would have been lost.
Second, knowing the most requested needs, donated items, and volunteered skills gives a good idea of what you can leverage in your recovery effort, and what gaps need to be filled. During Hurricane Sandy, it is now evident that clothing is the most readily available donation item, and that volunteers can be leveraged for debris removal purposes.
Stay tuned for more articles on this blog as we continue to analyze our data from Hurricane Sandy and other recovery efforts!
- The Team at Recovers.org
Disaster recovery in an unprepared city
The city of New York got a lot of things right in the wake of Hurricane Sandy. The sheer scale of the disaster means that it does take time to reach all of the people with needs. In my opinion, for
all the criticism – the city and large aid organizations like FEMA and the Red Cross did a fairly good job considering the circumstances. They prepare for the unthinkable.
But they did not prepare ordinary citizens for the roles they would have to play in such a massive disaster. With official response overwhelmed, citizens began meeting needs without any training, information or legal forms to protect themselves. This is one of the largest failures and greatest success stories to come out of New York City. And it is something that we can change.
Recovers.org gets busy
1.) We bridged the gap: In the first week, we were able to database over 23,000 skilled volunteers and item donors.
Reported needs are steadily increasing as more and more residents return home and assess the damage. While these volunteers could not all be used in the immediate aftermath, they are needed more than ever now.
Local organizations in impacted areas did not have the capacity to do this in the first week. Thanks to our site. We’ve taken the peak of interest in the disaster, and given it to them for long-term recovery.
Compare the graphs for the Google search “Volunteer Hurricane Sandy” and a graph of our site traffic in the same time. Local churches and nonprofits operating in the deadzone could not translate this interest into aid in real time. We did – and effectively translated these web searches by motivated volunteers into a database record of skills and items that local churches and nonprofits can continue to leverage far into the future.
2.) The community owned their own recovery: While our tool kit contributed greatly to the initial capacity, this effort was completely owned and operated by local organizers on the ground. This wasn’t Recovers.org riding in on a white horse, this was application of a tool kit, by neighborhoods that needed it.
In NYC, we launched sites for the Lower East Side, Red Hook, Astoria and Staten Island in partnership with the burgeoning Occupy Sandy movement. Our understanding was that each of these sites belonged to the communities they were named for, would remain there long-term, but that the people providing aid quickly should have the means to do so. Occupy Sandy was able to jumpstart recovery across the city – moving masses of people and goods from where they showed up to where they were needed most.
Now, we are seeing more and more community leaders and local organizations begin to take ownership of these tools. Pet shelters seeking pet-specific skills in volunteers. Local nonprofits looking for translators. Organizations with remote volunteers who want to help by matching needs and aid as administrators. Know any? Have them email email@example.com.
3.) We’ve learned: I’m not sure we were ready for Hurricane Sandy – but we now know we can handle a landscape scale disaster in the largest city in the US. We’ve also learned exactly how hard this is.
It is imperative that these systems be implemented BEFORE a disaster. Trying to reach and train administrators in a dead-zone, to teach them how to use an unfamiliar system during a disaster is unworkable. Here, it only worked through blood, sweat, tears, and dedicated volunteers. We were unable to provide additional sites for areas like Coney Island, the Rockaways, and Lindenhurst NY that also sustained damage.
We also learned a great deal about the way our tools are seen and used in the absence of training. We’ve built a long list of changes to implement, and have been responding to feedback in real time to make the site easier to use. Keep it coming.
This experience, more than any other in our history, has convinced me of the need for this type of platform. We need coordination between government, nonprofit and grassroots efforts. We need fewer forms, smarter tools, and cleaner data. We need simple, accessible information BEFORE a disaster, letting ordinary people know how to get involved in a safe, efficient manner.